Department of Bioagricultural Sciences and Pest Management
POSITION: Coordinator of Programs, Department of Bioagricultural Sciences and Pest Management in the College of Agricultural Sciences. Position is available immediately.
APPOINTMENT AND SALARY: Twelve-month, administrative professional position, reporting to the Head of the Department of Bioagricultural Sciences and Pest Management. Salary commensurate with qualifications and experience, expected minimum salary $41,250 per year.
DUTIES AND RESPONSIBILITIES:
This position fulfills a high level administrative role directly coordinating and managing administrative functions within the department and will directly support the department head in his/her role as department head and in other related administrative roles. The successful candidate must manage multiple priorities and projects and demonstrate creativity, flexibility, self motivation, and strong problem solving, analysis, and communication skills. Specific duties and responsibilities include:
• Provide analytical support to the department head (in, for example, analysis of departmental productivity and impact, student post-graduation success, and trends in fundraising).
• Directly support and coordinate support of the department head including scheduling meetings; creating correspondence and reports; making travel arrangements; organizing conferences and meetings including conference calls; creating and maintaining departmental files.
• Represent the department with other university administrative offices, off site research center personnel, and the general public.
• Interact daily with faculty, students, and visitors from both on and off campus.
• Coordinate and supervise other office personnel including state classified employee(s) and student hourly position(s); participate in the interview and selection process; provide training and support for these positions including assigning job duties, monitoring job performance, and participating in the annual review and evaluation process.
• Act as a liaison between the department and the College’s Agricultural Business Center.
• Coordinate and organize departmental events including retreats, retirement and award ceremonies, and other special occasions. Inform department personnel of opportunities, deadlines, policies and procedures, holidays, etc.
• Coordinate and assist in the preparation of reports and other documents such as: periodic departmental program reviews and related annual reports; reviews and evaluations of Agricultural Experiment Station proposals; faculty USDA-NIFA Project reports; salary increase documents and correspondence; faculty evaluation documents; promotion and tenure review documents; administrative professional review documents; special projects; and proposals.
• Coordinate all phases of faculty and academic searches by providing direct assistance to the search chair and screening committee, including placing advertising, scheduling travel arrangements and lodging; creating interview schedules, organizing meetings, correspondence with candidates, ensuring Office of Equal Opportunity compliance.
• Coordinate and provide leadership for special projects assigned by the department head.
• Other duties include: coordinating maintenance and updating of the departmental webpage; reporting employee monthly sick and annual leave in the CSU database; initiating appointment forms for faculty affiliates and jointly appointed faculty; serving as building proctor by reporting problems, monitoring repairs and resolving routine issues and problems; assisting with the reporting process for Worker’s Compensation claims.
• Reflecting departmental and institutional values, candidates are expected to have the ability to advance the Department’s commitment to diversity and inclusion.
REQUIRED QUALIFICATIONS: This position requires a highly motivated individual with the demonstrated ability to coordinate multiple projects in an organized, efficient manner. The successful candidate will have substantially developed interpersonal and teamwork skills to successfully work with diverse groups in an academic environment, and strong problem solving, analytical, and communication skills. A bachelor’s degree plus office experience in an area with relevance to fulfilling the position responsibilities is required; however, a minimum of 5 years of experience in administration and office management may be substituted for the bachelor’s degree, and potential applicants with such backgrounds are encouraged to apply. This position requires a demonstrated ability in both written and verbal communication skills and eligible candidates must have verifiable software experience and expertise (in programs such as; MS Office Suite, Outlook, WordPress, Adobe Acrobat, and Oracle).
PREFERED QUALIFICATIONS: Professional experience in an academic environment or an agricultural business and/or technical science business environment is preferred, but not required. Familiarity with CSU policies, procedures, and CSU software programs is preferred, but not required provided the candidate presents evidence of ability and willingness to gain expertise in these areas. Experience with or demonstrated appreciation of the life sciences and/or agriculture in a candidate’s educational or professional background is preferred, but not required.
APPLICATION DEADLINE: 11:59 PM MST Monday, February 23, 2015.
APPLICATION PROCEDURE: Please provide: 1) a letter of application addressing qualifications and experience as related to the scope of responsibilities listed above, 2) current professional resume, 3) academic transcripts (copies permissible), and 4) names, addresses, phone numbers, and email addresses of three persons who can be contacted as professional references. References will not be contacted without prior notification of candidates. Send all application materials to: Judy Arnold, Department of Bioagricultural Sciences and Pest Management, Colorado State University, Fort Collins, CO 80523-1177. Email: firstname.lastname@example.org. Telephone: (970) 491-1930. FAX: (970) 491-3862. Please submit application materials via email as a single PDF document. Additional information about the department can be found at http://bspm.agsci.colostate.edu/
Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or pregnancy. Colorado State University is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. The Office of Equal Opportunity is located in 101 Student Services.
Colorado State University (CSU) strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks. The type of background check conducted varies by position and can include, but is not limited to, criminal (felony and misdemeanor) history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will be conducted when required by law or contract and when, in the discretion of the university, it is reasonable and prudent to do so